You can send your Canadian boat registration paperwork to us through our site. The fastest and most efficient way is to upload your documents directly through our “DOCUMENT UPLOAD” page on our website.
Canadian boat registration
Use this link for “DOCUMENT UPLOAD.” We do not accept in-person submissions, and we do not operate a “walk-in” office. Please do not mail your paperwork, as mailed documentation cannot be processed through our system.
If you complete one of our forms through our site, that will be sent to us when you’re done.
Uploading Your Canadian Boat Registration Documents Online
The “DOCUMENT UPLOAD” page on our site offers a streamlined and secure way to send your registration paperwork directly to us. Uploading online is the fastest option, and it allows you to submit your documents from anywhere in Canada without delays caused by postage or physical delivery.
When you use this option, your documents are transmitted through a secure, encrypted connection. This keeps your information protected while ensuring that your forms are received immediately by our processing system. Whether you are submitting registration paperwork for a new boat, renewing your existing registration, or making ownership changes, the online upload feature provides the quickest and most dependable way to send your materials.
This method is especially convenient for boat owners who may live far from a major city or prefer to manage their Canadian boat registration online without the need for mailing forms. Once you’ve uploaded your files, you’ll receive confirmation that your documents have been successfully transmitted to our team.
Sending Your Documents by Fax
For those who prefer to send documents manually, you can fax your paperwork directly to our office at (800) 419-9569. Fax submissions are processed in the same secure environment as online uploads. This method can be useful if you have physical copies of your documents ready and prefer not to scan or upload them digitally.
When faxing your paperwork, please ensure that all pages are clear and legible. Any unclear images or missing sections may delay your registration process. It’s also a good idea to include your contact details—such as your email address or phone number—on the first page of your fax. That way, our team can reach out to you quickly if clarification is needed.
We encourage boat owners to use fax or email only if online uploading isn’t an option, since digital submission through our website tends to be faster and more reliable.
Emailing Your Registration Paperwork
You may also email your completed documents to submissions@canadianvesselregistry.ca. This method allows you to send digital attachments such as PDFs or scanned images of your registration forms. Please make sure that your attachments are clear, complete, and properly named so our processing team can quickly identify them.
Emailing can be a practical option if you already have your paperwork saved digitally or if you need to send additional supporting documents. Once we receive your email, we will process your submission in the order it was received. To ensure the fastest service, include your full name, the boat’s official number (if applicable), and any relevant registration details in your message.
Just as with faxed paperwork, emailed submissions should include only the required forms and identification pages. Avoid sending large or unnecessary attachments that could slow the transmission or processing of your email.
Why We Don’t Accept Mail or Walk-In Submissions
Our office does not accept mailed or in-person paperwork. We operate entirely through our digital and remote submission system to make the registration process as fast and convenient as possible for boat owners throughout Canada.
Sending paperwork by mail can result in significant delays, as physical documents take longer to process and may risk being lost in transit.
By contrast, our electronic submission options—uploading, faxing, or emailing—allow for instant transmission and faster processing times. These methods ensure that your paperwork reaches us directly without unnecessary waiting or uncertainty.
If mailed documents were accepted, the turnaround time would increase, and tracking submissions would be more difficult. That’s why we maintain a fully digital process to help boat owners complete their Canadian boat registration efficiently.
How Our Online System Makes Submission Easier
Our website was built to simplify the registration process. Instead of searching for forms or trying to determine which address to send them to, you can find everything you need in one place. We provide the correct forms, submission links, and direct upload access to ensure your documentation is properly handled.
Submissions for Different Types of Boats
Not every boat in Canada requires full registration. Some may only need a pleasure craft licence, while others must appear in the Small Vessel Register. If your boat qualifies for registration, you can send the associated paperwork to us through any of the approved submission methods listed above.
Owners applying for documentation under the Small Vessel Register can use the same upload, fax, or email channels to send their forms. Meanwhile, pleasure craft licence holders manage their documentation through a different system. The two designations are separate, and our platform focuses specifically on registered boats under Transport Canada’s authority.
Whether your boat is newly purchased, changing ownership, or being renewed, all registration paperwork can be submitted digitally through our system.
Ensuring Compliance with Canadian Maritime Laws
When you submit your paperwork, you are participating in a process regulated under Canadian maritime laws that govern registration, ownership, and safety standards. Maintaining proper registration status ensures that your boat remains legally recognized to operate under the Canadian flag.
Using our online submission system helps you comply with these requirements without the risk of missed deadlines or mailing delays. Because the forms go directly to the appropriate processing channels, you can feel confident that your submission supports your continued compliance with national maritime standards.
Common Scenarios for Submitting Your Paperwork
You might need to send paperwork to us for several reasons, such as:
- Registering a new boat for the first time.
- Renewing your existing registration before it expires.
- Updating ownership information after a sale or transfer.
- Making administrative changes to your registration.
Regardless of your situation, the process for sending paperwork remains the same. Uploading remains the fastest, but fax and email submissions are fully supported options as well. Our system is designed for flexibility, so you can choose the method that works best for your situation.
Keeping the Process Efficient and Reliable
Our goal is to help make the Canadian registration system more accessible and efficient for every boat owner. Fax, email, and online upload all serve the same purpose: giving you dependable methods to send your paperwork without delay.
By using our services, you maintain control of your registration process. You don’t have to rely on traditional mail or worry about your paperwork getting lost or arriving late. Instead, your documents reach us directly through secure, fast, and traceable channels.
With online submission, you can rest assured that your registration process continues smoothly, allowing you to spend more time where you’d rather be—on the water. Check out our portal today.